Western Cape Numismatic Society

Name

​

The society shall be known as The Western Cape Numismatic Society, but may also be informally referred to as the Cape Coin and Medal Club.

​

Objectives

​

The objectives of the Society shall be:

• To foster the study of numismatics.

• To disseminate information about numismatics.

• To encourage the hobby of coin, banknote, token and medal collecting.

​​

Language

​

The business of the society may be conducted in either Afrikaans or English.

​

Geographical Area & Membership

​

The society aims to serve enthusiasts in the Western Cape Province of South Africa, but membership is not restricted to local residents.

​

Categories of Membership

​

There shall be three categories of membership, namely:

​

• Ordinary Member

• Junior Member (under 18 years of age)

• Non-Voting Member (persons who do not pay membership fees and Junior Members)

​

Executive Committee

​

The Executive Committee shall consist of the Chairman, the Vice-Chairman, and the Secretary, who will also serve as the Treasurer.

​

Management

​

The affairs of the society shall be managed by the Executive Committee, which shall be responsible for:

​

• Arranging meetings.

• Organizing exhibitions and fairs.

• Planning outings.

• Managing the Society's finances.

• Maintaining the Society's membership roll.

• Facilitating communication between members.

• Initiating other activities of the Society.

 

The Secretary/Treasurer shall be specifically responsible for the Society's finances, while the Chairman shall oversee all other management functions, which he may delegate to members of the Executive Committee.

​

Application for Membership

​

Membership shall be subject to approval by the Executive Committee.

​

Meetings

​

The Chairman shall preside over all meetings. In the Chairman's absence, the Vice-Chairman shall assume the role of the meeting's chairperson.

​

Annual General Meeting

​

The Annual General Meeting of the Society shall be held each year in February.

​

Quorum

​

A meeting shall be considered quorate when the number of voting members present, or represented by proxy, exceeds fifty percent of the voting membership by at least one member.

​

Voting

​

All voting members present at a quorate meeting, including the Chairman, shall be entitled to cast a vote. Votes may be cast by secret ballot or by show of hands, and voting by proxy shall be permitted.

​

Finances

​

A cash box in the possession of the Secretary/Treasurer shall be used to manage the Society's day-to-day financial needs. Excess funds shall be deposited in a bank account, which shall be signed by the Secretary/Treasurer. In the event of a second signature being required, the Chairman may appoint a voting member of the Society to fulfil this role. The Society's financial year shall end on December 31st, and the Treasurer shall present the financial statement and balance sheet at the Annual General Meeting of the following year.

​

Subscriptions

​

Membership subscriptions shall be reviewed at the annual general meeting. Currently, the annual membership fee is R100. Members shall be liable for the payment of subscriptions. Membership shall lapse should a member fail to pay his subscription within one month of the due date.

​

Dissolution

​

In the event of dissolution, the Society’s remaining assets shall be given or transferred to another organization whose objective is to foster the study of numismatics.